GHRS’ Prequalification of suppliers is an innovative electronic supplier management system that provides the essential functionality every HR and Outfitting firm needs to access GHRS contracts. It attempts to move from a paper based environment to an electronic one to help GHRS access suppliers efficiently, whilst maintaining transparency.
It allows you to the convenience of:
- Posting your company profile and submitting information on your capacity to perform HR or Outfitting services.
- Obtaining a prequalification status that makes you eligible to be short listed or sole selected for GHRS contracts.
- Receiving electronic tenders securely.
- Receiving mail alerts, whenever a new tender matches your prequalification status.
- Submitting electronic tender proposals securely.
This website provides you with an easy to use, yet sophisticated electronic application form and answers to your frequently asked questions.
FREQUENTLY ASKED QUESTIONS
- AM I ELIGIBLE TO APPLY?
- WHAT ARE THE BENEFITS OF BEING PREQUALIFIED?
- WHEN WILL REGISTRATION FOR PREQUALIFICATION COMMENCE?
- WHERE CAN I OBTAIN THE FORMS?
- HOW DO I APPLY?
- AM I REQUIRED TO PAY A FEE?
- HOW CAN I PAY MY APPLICATION FEE?
- WHAT IS THE DEADLINE FOR THE SUBMISSION OF THE APPLICATIONS?
- WHERE DO I SUBMIT MY APPLICATION FORM?
- WHEN WILL I KNOW THE STATUS OF MY APPLICATION?
- IF I HAVE A SPECIFIC QUERY REGARDING MY APPLICATION FORM, WHOM DO I CONTACT?
- DOES MY PREQUALIFICATION STATUS EXPIRE?
- CAN MY PREQUALIFICATION STATUS BE REVOKED?
- PREQUALIFICATION FORMS
An applicant may be a sole trader/ self employed consultant, partnership, limited liability, private entity. All applicants must apply individually and cannot submit applications in conjunction with other companies and groups.
- Preferential treatment when bidding for GHRS’ HR related and outfitting service contracts
- The ability to submit abridged proposals in response to GHRS’ Requests for Proposal thereby cutting down your proposal development time
- The ability to be sole selected in line with GHRS’ sole selection guidelines
- The ability to have consistent work with GHRS
- Preferential payment with a 30 day payment cycle.
- The ability to pay a one off nominal rapid tender application processing for a 2 year period1 as opposed to paying a fee each time you wish to tender for a GHRS project
Application forms for the prequalification process will be available from October 26th, 2007.
All form are available from here
Applicants may also obtain printed copies, and electronic forms on compact disk (CD) at the GHRS Office, Level 2, 6&6A Saddle Road, Maraval.
1. Complete the Prequalification of Suppliers application document with all supporting information on the following key areas:
(a) A statement of the ownership of the firm and, if a subsidiary, the name of the holding company & copy of the certificate of incorporation
(b) Evidence of past successes in HR related & outfitting service contracts
(c) A description of the major projects of a similar nature, undertaken or procured and managed by applicant
(d) A statement of any contracts where there has been a failure to complete the contract, or where there has been claims for damages or where damages have been deducted or recovered, within the last five years
(e) A list of the educational and professional qualifications of the third party’s managerial staff together with copies of the curricula vitae (CV) of key staff members
(f) List of resource capabilities either sourced in-house or through consortiums
(g) Financial and economic standing, including the latest audited accounts.
(h) Evidence of Value Added Tax registration
2. Completion of the Statement of Conflict of Interest.
PLEASE NOTE THAT IF THE SPACES PROVIDED FOR RESPONSES ON THE ATTACHED FORMS ARE INADEQUATE, YOU MAY PROVIDE ADDITIONAL INFORMATION AS APENDICES TO YOUR APPLICATION.
All applicants are required to pay an application fee in Trinidad and Tobago dollars, unless otherwise advised by GHRS Management.
Application fees for the prequalification process are:
- Sole traders - TT $250
- Companies - TT $500
GHRS accepts payments via:
- Direct Deposit to any First Citizens Bank (FCB) – Deposit slips are available at all FCB branches and should be deposited to the credit of Government Human Resource Services Company Limited in ACCOUNT NUMBER - 1536878
- Overseas applicants are kindly asked to contact the Administrator at the contact information listed below to arrange payment.
GHRS does not accept cash payments under any circumstances.
You are to submit proof of payment along with your completed and signed hard copy of the prequalification forms.
Application forms submitted by November 22nd, 2007 will be processed by December 31st 2007. Thereafter submissions will be reviewed in batches on a monthly basis.
Applicants must submit an original signed hard-copy of both the Application Form and Statement of Conflict of Interest to the following address:
Attn: Prequalification of Suppliers Administrator
Government Human Resource Services Company Ltd.
Level 2, 6 & 6A Saddle Road, Maraval
Applicants may also submit a copy via email to prequalification@ghrs.gov.tt
GHRS will inform you of receipt of your application. Your application materials will subsequently be processed and barring any requests for data clarification, GHRS will advise you of your status within 6-8 weeks of the receipt date of your application.
For questions and queries, please email the Prequalification of Suppliers Administrator at prequalification@ghrs.gov.tt. You will receive a response within five working days.
All suppliers will be required to re-apply every two years – however the application process will be less rigorous.
It can be revoked temporarily or permanently based on the following reasons:
- Misrepresentation of a material fact in any bid submission, contract document, or in the information submitted in the prequalification application.
- Abandonment of a contract.
- Willful disregard of the plans and specifications or the time limits provided in the contract.
- Conviction in any jurisdiction of embezzlement, forgery, theft, bribery, collusion, price-fixing, falsification or destruction or records or any other offense indicating a lack of business integrity or business honesty.
- Failure to resubmit application after your prequalification has expired.
- Material adverse change in a contractor’s technical, financial, managerial or organisational capability
- Unsatisfactory performance on GHRS contract works
GHRS Application for Prequalification - HRServices
GHRS Application for Prequalification - Outfitting
GHRS Statement of Conflict of Interest
1Rapid tender status may be revoked/ suspended during the two year period for the following reasons, inter alia- poor performance in the execution of GHRS’ contacts, fraud, collusion, coercion, or failure to declare a substantial change in ownership / resources within the firm.
DISCLAIMER OF WARRANTIES: While GHRS endeavors to provide current and accurate information, SITE CONTENT IS PROVIDED "AS IS" AND "AS AVAILABLE. GHRS DOES NOT WARRANT THE AVAILABILITY OF THE PORTAL NOR THE ACCURACY, COMPLETENESS, OR CURRENCY OF THE SITE CONTENT OR ANY MATERIAL PROVIDED THROUGH THE PORTAL, ITS SERVICES OR FORUMS, AND DOES NOT WARRANT THAT THE PORTAL OPERATES ERROR-FREE, NOR THAT DEFECTS, ERRORS OR OMISSIONS WILL BE CORRECTED OR THAT THE PORTAL IS COMPLETELY SECURE. GHRS EXPRESSLY DISCLAIMS ANY AND ALL WARRANTIES OF ANY KIND, INCLUDING BUT NOT LIMITED TO IMPLIED, EXPRESS OR STATUTORY WARRANTIES AS TO NON-INFRINGEMENT OF INTELLECTUAL PROPERTY RIGHTS, OR THIRD PARTY RIGHTS, TITLE, LATENT DEFECTS, UNINTERRUPTED SERVICE, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND FREEDOM FROM COMPUTER VIRUSES.